Manchester office / office admin

Post room Assistant Supervisor

Date posted: Thursday 22nd October

Location: Manchester

An outstanding opportunity exists for an operations supervisor to join our client based in Trafford. The successful applicant will be working closely with the Operations Supervisor and Team Leader to ensure that all incoming and outgoing communications are dealt with in an appropriate manner and within the required timescales. In the absence of the Operations Supervisor and Team Leader, the post holder will be required to assist with the supervision and allocation of Office Clerks to the required departments and ensuring adequate resources for the same

Applicants should ideally be highly organised, demonstrate a good telephone manner and have previous experience of supervising others.

The main duties of this role are:

 To assist the Operations Team Leader/Supervisor in ensuring that all post is dealt efficiently and effectively.
 To assist the Operations Team Leader/Supervisor in ensuring that all departmental mail is placed on the appropriate files accurately and as quickly as possible.
 Open all incoming post and facilitate delivery to the correct departments and individuals.
 Ensure that all incoming faxes are logged and delivered to the relevant individual in a timely manner.
 Provide regular collections of post throughout the day from trays provided on each floor.
 Franking and sending of the firm's outgoing post via Royal Mail, DX's and special delivery.
 Processing all outgoing and internal post.
 Delivering by-hands to local courts and any extra deliveries required around the city centre.
 Maintaining the fax machine, letter opener, franking machine and weighing machine.
 Ensure all photocopiers on all floors are filled with paper and distribute paper and letterhead to all floors.

In the absence of the Operations Supervisor and/or Team Leader;
 Ensure that all incoming and outgoing communications are dealt with in an appropriate manner and within the required timescales.
 Supervise the allocation of Filing Clerks to the required departments and ensuring adequate resources for the same.
 Ensure that all work undertaken by the Filing Clerks is completed in an efficient and effective manner.

“This vacancy is being advertised on behalf of Phoenix Way ltd who are operating as an employment agency.”

If you feel you have the right skills & experience required please contact me on 0161 200 1670 or email mcjobs@phoenixway.co.uk and we’ll be pleased to help you regarding this or other vacancies.

Look at www.phoenixway.co.uk for a current list of all our vacancies which are updated daily.

IMPORTANT NOTE

Our aim is to respond to all successful applications within 5 days. If you haven’t been contacted within 5 days your application has been unsuccessful and your details will not be held further but we positively encourage you to apply for any other positions that you may see in the future. We apologise that we cannot contact everybody in person but thank you in advance for your interest.